HYBRID / PERMANENT / FULL-TIME

Who are we?

At Qflow we’re on a mission to transform one of the world’s most pollutive industries: Construction. We help them cut waste and reduce their carbon emissions by providing construction and development teams with the data-driven insights they need to deliver productive, profitable, and sustainable projects. Our team combines construction experience with software engineering and cutting-edge data science to deliver real-time alerts to risks and opportunities during construction.

After successfully raising an oversubscribed Series A investment round, our team is continuing to grow. We are seeking a talented Executive Assistant or a Founders Associate who is eager to contribute to building a sustainable future. If you are passionate about sustainability, believe that with cutting-edge technology we can address tangible issues, you value radical transparency, and unstoppable tenacity and encourage collaboration and curiosity within your team, this opportunity is tailor-made for you.

Your team and your role

You’ll be partnering with our CEO and supporting our leadership team to help them execute their vision. You’ll play a vital part in our growth trajectory by enabling our CEO and the leadership team to focus on strategic initiatives where they can add the most value and drive Qflow’s growth trajectory forward. In a typical week you’ll be busy with the following:

• Work closely with the CEO to efficiently manage their schedule, prepare for important meetings and clear the operational tasks required to achieve the company's goals.
• Act as the key point of contact between the CEO and internal/external stakeholders, managing communication and ensuring the smooth flow of information.
• Attend key meetings alongside the CEO and the leadership team, document meeting outcomes and action items, and follow up on tasks to drive timely execution.
• Supporting with investor reporting, presentations and discussions.
• Assist in the planning and execution of strategic initiatives and events, make travel arrangements (domestic and international) and coordinate complex itineraries.
• Support on special projects across the business, from partnerships to international expansion; researching and preparing reports on strategic opportunities across new clients, product lines and geographies.
• Compilation of industry reports to drive Qflow’s thought leadership. Prepare and review documents, reports, and presentations, ensuring accuracy and quality.

About you

• You have at least 3 years of experience in an Executive Assistant or a Founders Associate role, preferably supporting C-level executives in a fast-paced environment.
• You have excellent analytical and problem-solving skills and you are a proactive, and adaptable individual who can work in a fast-paced and dynamic environment.
• You have excellent written and verbal communication skills.
• You have strong stakeholder management skills and experience working work with all levels of staff across the organisation and a variety of external stakeholders.
• You have exceptional organisational and time-management skills with the ability to multitask and prioritise effectively.
• You are a fast learner and you can quickly pick up new tools and software.
• You are proficient with Microsoft Office, Sharepoint and MS Teams and you have vast experience creating presentations with appealing layouts that are easy to read and understand.
• You have a high level of discretion and you can handle confidential information appropriately.
• You are passionate about sustainability and you have a strong commitment to our vision.
• You are happy to travel alongside our CEO, including the occasional international travel (any required travel will be paid for by the company).

Our offer

💸 Salary up to £50,000, depending on experience
🏡 Remote-first team (we enjoy meeting up from time to time in our London HQ and we would love to see you there too!)
💻 Company laptop and tools
🏝️ 25 days annual leave + 3 days company closure at Christmas + bank holidays
🤒 Paid sick leave
🩺 Private medical insurance
🏥 Critical illness and life insurance
💰 Pension contribution up to 7%
👥 Enhanced family policy
🙋 Paid volunteering days
✈️ We allow our employees to work abroad for up to 90 days
🌎 We’ll offset your annual carbon footprint on your behalf via Ecologi
📚 Learning & development and career progression opportunities
🤩 Company social events (online and in person!)

Our promise

Creating an environment where everyone feels valued, respected and heard is at the forefront of everything we do. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

We created a culture that extends to all aspects of our operations, including step-free access, as we believe that everyone should have equal opportunities to access our facilities, services, and digital platforms.

Important Notice: No Recruitment Agencies

We kindly request that recruitment agencies refrain from contacting us regarding this job posting. We are solely interested in direct applications from candidates. Any unsolicited communication or resumes received from agencies will not be considered or acknowledged. We encourage candidates to apply directly through the provided application process. Thank you for your understanding.

Department

Operations

Locations

London

Remote status

Hybrid Remote

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